DOING BUSINESS WITH GOVERNMENT

Government contracting presents a valuable opportunity for businesses of all sizes to provide goods, services, and construction to public agencies. Whether working with a city, county, state, or special district, vendors who understand the procurement process are better positioned to win contracts and establish long-term partnerships with government entities.

 

 

Understanding the Procurement Process

Government agencies in Florida—ranging from municipalities and counties to state departments and independent authorities—procure a wide range of goods and services through a structured and transparent process designed to ensure fairness, competition, and best value for taxpayers. The basic steps typically include:

 

  • Vendor Registration: Most agencies require vendors to register in their procurement or supplier portals. Registration ensures that vendors receive notifications of upcoming solicitations and can participate in bidding opportunities.
  • Solicitation and Bidding: Agencies issue solicitations (e.g., Invitation for Bids [IFB], Request for Proposals [RFP], or Request for Qualifications [RFQ]) for needed goods or services. Vendors must respond with formal proposals by the stated deadline.
  • Evaluation and Award: Submissions are reviewed based on pre-established criteria such as cost, qualifications, and technical approach. Awards are made to the responsive and responsible bidder offering the best value.
  • Contract Execution and Performance: Once awarded, vendors enter into a binding agreement and are expected to perform according to the contract’s terms, specifications, and timeline.

 

Tips for Success in Government Contracting

  • Register with Multiple Agencies: Don’t limit yourself to one entity. Each government agency in Florida often has its own procurement portal—registering with cities, counties, school districts, and state-level platforms such as the Florida Department of Management Services (MyFloridaMarketPlace) expands your reach.

  • Understand the Rules: Familiarize yourself with procurement laws and guidelines such as Florida Statutes Chapter 287 (state procurement) and any local procurement codes applicable to counties or municipalities.

  • Monitor Opportunities: Regularly check agency websites, procurement portals, and public notices for bid opportunities. Set up email alerts where possible.

  • Be Proposal-Ready: Maintain up-to-date business documentation including licensing, insurance, and past performance references. Prepare templates for standard proposal components to streamline response efforts.

  • Attend Pre-Bid Meetings and Vendor Outreach Events: These sessions offer valuable insights into agency expectations, upcoming opportunities, and networking with procurement officials.

  • Start Small: Consider subcontracting on larger projects to build experience and develop relationships with prime contractors and agencies.

  • Maintain Good Standing: Deliver high-quality work, communicate proactively, and comply with all contract terms to build a strong reputation.

 

Special Considerations for Florida Vendors

  • Use MyFloridaMarketPlace (MFMP): This is the state’s official eProcurement system. Registration is required to compete for most state agency contracts.

  • Explore Local Procurement Sites: Major counties (e.g., Miami-Dade, Broward, Orange, Hillsborough) and cities (e.g., Miami, Fort Lauderdale, Orlando, Tampa, Jacksonville) maintain their own vendor portals. Many Florida school districts, transportation authorities, and utility agencies do as well.

  • Leverage Certification Programs: State and local governments often offer small business, minority-, woman-, and veteran-owned business certifications. These can provide access to targeted contracting opportunities and set-asides.

 

Final Thoughts

Navigating government contracting takes time, diligence, and attention to detail—but for vendors who invest in understanding the process and cultivating relationships, the opportunities can be both rewarding and long-lasting. Start small, stay persistent, and always strive for excellence in performance and service delivery.