LAWS / ETHICS / CONDUCT

Vendors and contractors doing business with Florida public organizations are expected to operate with integrity, transparency, and in full compliance with applicable laws and ethical standards. Understanding the legal and ethical framework that governs public procurement helps ensure fair competition, accountability, and trust in the procurement process. 

 

 

Applicable Procurement Laws

Public procurement in Florida is governed by a combination of state statutes, administrative rules, and local ordinances. Key sources of authority include:

 

  • Florida Statutes, Chapter 287 – Governs procurement of personal property and services by state agencies, including competitive bidding and contract management.

  • Florida Administrative Code (FAC) – Contains detailed procedures applicable to state procurement activities.

  • Local Procurement Codes – Municipalities, counties, and other public entities often adopt their own procurement ordinances and procedures, which may vary by jurisdiction. Vendors are encouraged to review local codes for each agency they work with.

Vendors should also be aware of Sunshine Laws and Public Records requirements, which support transparency in public contracting.

 

 

Conflict of Interest and Ethical Conduct

To preserve the integrity of the procurement process, strict conflict of interest rules apply. Vendors must avoid:

 

  • Offering gifts, gratuities, or inducements to public employees involved in procurement decisions.

  • Engaging in collusion or anti-competitive behavior during bidding.

  • Submitting proposals or bids where a financial or personal interest creates an actual or perceived conflict.

Florida law prohibits any vendor from engaging in conduct that compromises fair competition or the impartiality of public officials. Violations may result in disqualification, contract termination, or legal penalties.

 

 

Vendor Code of Conduct

All vendors are expected to uphold high standards of ethical business conduct when engaging with Florida public agencies. This includes:

 

  • Conducting business honestly and transparently;

  • Providing accurate and complete information in bids and proposals;

  • Fulfilling contractual obligations responsibly and in good faith;

  • Respecting the principles of fair competition;

  • Maintaining compliance with applicable laws, licensing, and insurance requirements.

Vendors found to be in violation of these expectations may be subject to sanctions, including suspension or debarment from future contracting opportunities.

 

 

For detailed guidance or questions regarding specific legal or ethical concerns, vendors are encouraged to consult the relevant agency’s procurement office or legal counsel.