SOLICITATION TEMPLATES / DOCUMENTS

Solicitation templates and documents serve as the foundation for fair and transparent public procurement. These standardized documents outline the terms, conditions, and requirements for businesses seeking to contract with an organization.

Solicitation documents include Invitation for Bids (IFB), Request for Proposals (RFP), and Request for Qualifications (RFQ), among others. Standardized templates ensure consistency and compliance with Florida procurement laws and regulations while streamlining the bidding process for vendors.

By using standardized solicitation templates, an organization can:

Clearly define project scope, expectations, and evaluation criteria.
Promote fairness and competition among vendors.
Ensure compliance with state laws and procurement best practices.
Improve efficiency and transparency in the contracting process.

Whether you are a government agency preparing a solicitation or a vendor responding to one, understanding these documents is key to success in public procurement.

For more information, explore the Solicitation Templates / Documents below (click links to open/download):

Solicitation Templates

Document Type	Description	View
Invitation for Bids (IFB)	Solicitation method used when price is the basis for award (lowest priced bid). Also referred to as Invitation to Bid (ITB).	View
Request for Proposals (RFP)	Solicitation method used to solicit proposals and award based on various factors, including price.	View
Request for Qualifications (RFQ)	Solicitation method used to solicit and award based on statements of qualifications.	View
Invitation to Negotiate (ITN)	Solicitation method used to solicit proposals to negotiate the best value outcome for an organization.	View
Request for Information (RFI)	Non-binding solicitation method used to gather information from vendors prior to issuing a formal solicitation.	View
Request for Letters of Interest (RLI)	Non-binding solicitation method used to solicit Letters of Interest from vendors prior to issuing a formal solicitation.	View
Addendum	Generic template used to issue solicitation amendments.	View

Solicitation Forms (Attachments / Exhibits)

Document Type	Description	View
Form 1: Bid / Proposal Submittal Checklist	Checklist to ensure all required bid / proposal components are included prior to submission.	View
Form 2: Bid / Proposer Information and Acknowledgement Signature Page	Form for bidder / proposer contact details and official acknowledgment of the solicitation requirements.	View
Form 3: Bid / Proposal Price Form	Form for bidders / proposers to enter pricing details in response to the solicitation.	View
Form 4: Vendor Reference Form	Form used to collect business references to support bidder / proposer qualifications.	View
Form 5: Hold Harmless and Indemnification Agreement Acknowledgement	Acknowledgement of the bidder's / proposer’s agreement to indemnify and hold the agency harmless.	View
Form 6: Non-Collusion Affidavit	Certification that the bidder / proposer has not engaged in collusive practices during the solicitation process.	View
Form 7: Sworn Statement on Public Entity Crimes	Certification pursuant to Florida Statute 287.133 regarding convictions related to public entity crimes.	View
Form 8: Certification Regarding Debarment, Suspension, Ineligibility	Certification that the bidder / proposer is not debarred, suspended, or otherwise ineligible for participation in public contracts.	View
Form 9: Drug-Free Workplace Certification	Certification that the bidder / proposer maintains a drug-free workplace as defined by Florida law.	View
Form 10: Certification Regarding Gifts and Lobbying	Disclosure and certification concerning lobbying activities and compliance with gift restrictions.	View
Form 11: Request for Taxpayer Identification Number and Certification (W-9)	Standard IRS W-9 form for taxpayer identification and certification.	View
Form 12: Technical Proposal Response Form (RFP)	Template guiding proposers in aligning their response with the RFP’s evaluation criteria.	View
Form 12: Technical Qualification Response Form (RFQ)	Template guiding respondents in aligning their response with the RFQ’s evaluation criteria.	View
Form 12: Technical Response Form (ITN)	Template guiding respondents in aligning their response with the ITN’s evaluation criteria.	View
Form 13: Exceptions to Terms and Conditions (ITN)	Form used to provide exceptions to term and conditions in the Sample Contract Agreement.	View

Resources / Tools

Document Type	Description	View
Solicitation Checklist	Checklist to guide users through the solicitation preparation process.	View
Solicitation Folder Structure	Recommended file structure for organizing solicitation documents.	View
Evaluation Committee Score Sheet	Spreadsheet used for scoring vendor proposals.	View
Cost Comparison Form	Spreadsheet used to compare vendor pricing submissions.	View
Reference Questionnaire Form	Form used to email vendor's references to obtain reference information.	View